Planning an event in Broadland or South Norfolk? We’re here to help you make it happen safely and smoothly. Our area hosts a wide variety of public events each year - from sports events and fetes to concerts and community celebrations, indoors and outdoors, large and small. Whatever you’re organising, we can support you every step of the way.

Events planning and guidance

If you are thinking about organising an event in your community it is important to remember you will have a legal responsibility to ensure the health, safety and welfare of the people attending your event, as well as that of the employees or volunteers. This includes any licenses that may be required and the essential requirements to hold an event such as public liability insurance, first aid provision and risk assessments.

Broadland District and South Norfolk Councils have produced a useful toolkit to provide community event organisers with some guidance when planning and running an event:

Support and guidance

We’re here to help communities bring events to life. Our aim is to support activities that boost local involvement, health and wellbeing. The Communities team has plenty of experience to share - from safety guidance to funding advice and volunteer support.

Here’s how we can help:

• Connect event organisers with the right council teams, including licensing and health and safety.
• Advise on the health, safety and welfare at events
• Loan out some of our equipment for hire
• Attend events with our dedicated Community Engagement Van (CeVan) and Help Hub advisors
• Help build partnerships, find potential sponsors and link you with volunteers and participants.
• Support residents and community groups to set up an events committee or revive one that’s lost members or direction.
• If an established event loses its organising group but is still viable, we’ll try to help find a new group to take it on.
• If an event is at risk due to illness or injury within the organising team, we may be able to offer short‑term support to prevent cancellation as long as the group plans to resume once they’re able.

Licensing

Some events may require a licence to run. This can include, but isn’t limited to:

• Selling alcohol
• Providing regulated entertainment
• Serving hot food or drink between 11pm and 5am

Depending on your plans, you may need to apply for a Temporary Event Notice (TEN) or hold a premises licence.

If you’re unsure what you need, you can get advice by completing an event notification form or contacting the Safety Advisory Group.

To help you plan, we’ve also provided useful templates:

• Event Management Plan (EMP)
• Risk Assessment

Road closures

While the Communities and Licensing teams can offer advice on road closures and diversion routes, all road closure applications for events and play streets schemes must be submitted through Norfolk County Council.

Equipment hire

We offer a wide range of equipment for hire to help organisations run events without needing to buy their own.

If you’re interested in hiring the Community Engagement Van (CeVan), you can find more details on the CeVan page.

To enquire about hiring any equipment, please complete the form below.

Full hire terms and conditions can be found here:

Event space hire

We have several Council owned event spaces for hire for businesses and community organisations. These include:

• The Horizon Centre, Broadland Business Park, Norwich
• Carrowbreck House, Drayton High Road
• Wymondham Leisure Centre
• Long Stratton Leisure Centre

Full details of pricing and how to book can be found here:

Upcoming Events

Broadland Community Events

South Norfolk Community Events

Both Districts

Community Links Network Meeting – Dedicated networking and information sessions for community organisations across Broadland and South Norfolk

Help Hub Van – Dates when our Community Engagement Van (CeVan) is out in the community offering support and advice to residents

Mindful Towns and Villages Training Sessions – Community minded mental health training sessions offered on a monthly basis across the Districts