Safety advisory group

The role of the Safety Advisory Group (SAG) is a free service to ensure event organisers hold their events safely and legally with minimal disruption to the local community.

The SAG is made up of officers from your local and county councils, Norfolk Constabulary, East of England Ambulance Service and Norfolk Fire and Rescue, all of whom will support event organiser/s in the smooth running of a successful event however the responsibility for the management of the event still remains with the event organiser.

The objectives of the SAG are to:

  • promote good practice in the planning of high levels of safety and welfare with advice and guidance
  • to work with event organiser/s in ensuring successful events with minimal impact or inconvenience to the local community and businesses
  • support the event organiser/s by having a single point of contact for the event with consistent professional advice and guidance resulting in effective planning
  • share good practice

Why notify the Safety Advisory Group of an event?

Whilst the SAG is not compulsory it is always recommended to make contact if you are planning an event particularly that involves anticipated large numbers of spectators, road closures (however minor), potentially excessive noise, etc.  The SAG will support event organiser/s to plan an event to mitigate any risks and input from the council and blue light services are invaluable.

Where appropriate the SAG will draw the organisers' attention to any potential omissions, amendments or improvements where urgent action is considered to be warranted. The aim is to provide organisers with feedback on event proposals at an early stage so there is plenty of time for any significant areas of concern to be addressed.

Event notification

If you are planning an event, please let us know by completing an event notification a minimum of six months before for events involving more than 10,000 people, and three months before for events involving 500 - 10,000 people.

If you submit your event notification outside the above timeframe it is unlikely to be accepted by the SAG and the responsibility to liaise with the relevant agencies will lie solely with the event organiser/s, for example contacting NCC Highways in relation to information about road closures, local authority for licensing information, blue light services for safety information, etc.

For further information about the process please read the safety advisory group terms of reference.

Template documents

Please use the event management plan template and risk assessment to plan your event and mitigate any risks.  If your event includes a number of catering providers please complete the food business information form.  On completion please submit these by email.

Terms of reference and privacy statements

Broadland District Council and South Norfolk Council safety advisory group terms of reference

Broadland District Council privacy statement

South Norfolk Council privacy statement

Further information and guidance

For further information and guidance to plan an event, please see the Health and Safety Executive’s guide to running an event safely and the Purple guide to health, safety and welfare at events