The role of the Safety Advisory Group (SAG) is to encourage events, whilst ensuring that event organisers hold their events safely and legally. The SAG is made up of officers from your relevant local authority and county council, Norfolk Constabulary, East of England Ambulance Service and Norfolk Fire and Rescue. Our aim is to standardise the approach to all organised events.

The SAG brings together relevant partners and parties to plan and prepare for an event, however the responsibility for the management of the event still remains with the event organiser.

The objectives of the SAG are to:

• promote good practice in safety and welfare planning for events
• promote high levels of safety and welfare at events by giving advice and guidance
• ensure events cause minimal impact or inconvenience to local residents, businesses and the general public
• allow for effective planning to facilitate less intensive monitoring and inspection
• support businesses and organisers by having a single point of contact for the event and consistent professional advice and guidance
• share good practice

Why notify the Safety Advisory Group of an event?

The SAG is not compulsory but it is always recommended to make contact if you are planning an event that involves a large number of spectators, road closures, excessive noise, etc. This is an informal process where you will be provided with guidance for your event and associated required documentation.

Where appropriate the SAG will draw the organisers' attention to any potential omissions, amendments or improvements where urgent action is considered to be warranted. The aim is to provide organisers with feedback on event proposals at an early stage so there is plenty of time for any significant areas of concern to be addressed.

Event Notification

If you are planning an event, please let us know by completing an event notification a minimum of six months before for events involving more than 10,000 people, and three months before for events involving 500 - 10,000 people. For further information about the process please read the safety advisory group terms of reference for the Local Authority where it is proposed your event will take place.

Template Documents

Please use the Event Management Plan Template and Risk Assessment to plan your event and to mitigate any risks.  On completion please submit by email.

If your event includes a number of catering providers please kindly complete and return the food business information form.

Terms of Reference and Privacy Statements

Broadland District Council and South Norfolk Council safety advisory group terms of reference

Broadland District Council privacy statement

South Norfolk Council privacy statement

Further Information and Guidance

For further information and guidance to plan an event please see the Health and Safety Executive’s guide to running an event safely and the Purple guide to health, safety and welfare at events.